PMM
Role guidance

Meeting flow

From agenda to minutes.

Prepare the agenda, convene the meeting, record decisions, and send the follow-up packet.

Next: try the practice room

Steps

Prepare, meet, follow up.

Keep the agenda, decisions, votes, and minutes together.

Prepare

Are the right people, materials, and agenda ready before the meeting opens?

PMM gives the chair and secretary one preparation picture for agenda order, access, and records needing approval before the room convenes.

Participants arrive with the same purpose and materials.
Meet

Can everyone tell what is happening right now?

The room keeps the current item, speaker cue, motion wording, and decision outcome visible in ordinary meeting language.

The chair can guide the next step without pausing to explain the mechanics.
Follow up

What should people review after adjournment?

Decision summaries, draft minutes, materials, and follow-up notes become one review packet for members.

The group leaves with a trusted path for approval and the next meeting.