PMM
Role guidance

Roles

Chair, secretary, member.

Each person sees the meeting record, current item, and actions for their role.

Next: follow the meeting flow

Pick your responsibility

Pick your seat.

Use the role that matches your work in the meeting.

Chair

You need to keep discussion orderly while the room moves from item to item.

Start with the active question, recognized speaker, and next action the chair can call.

Members know what is under consideration and when the meeting is ready to decide.Practice as chair

Secretary

You need the meeting to leave a record that can become review-ready minutes.

Start with attendance, motions, votes, notes, and follow-up items attached to the agenda order.

The record shows what happened without rebuilding decisions from scattered notes.Practice as secretary

Member

You need to follow decisions, materials, and next steps without interrupting leaders for recaps.

Start with the current agenda item, the plain decision summary, and the review packet after the meeting.

Members can see what changed, what passed or failed, and what they should read next.Practice as member